If you have decided to opt for a franking machine for your business, it is a good idea. The mailing machine, which was referred to in the past as the postal stamp affixing machine, is one of the most useful machines in existence today. This machine can perform the task of stamping envelopes in just a fraction of the time needed for the process to be carried out manually. The latest models being developed by manufacturers not only help in stamping the envelopes, but can also be programmed to perform tasks such as feeding envelopes, sealing them, stamping them and even arranging them perfectly, ready for dispatch. Here are a few simple steps to help you buy the perfect mailing machines for your company.
Before you even start shopping for the mailing machine, decide on whether you would like to buy them or hire them. If you have to regularly send out letters in large number to clients and customers, it is a wise decision to invest in buying a new franking machine for your company. However, if you have to send them only occasionally, then consider hiring it only for that particular time frame. Buying these machines is an ideal choice if you have hundreds of mails that need to be sent out on a daily basis. If the number of mails that are being dispatched is less, then using manual labour will be cost effective. Therefore, consider the frequency and the volume of mails being sent out before you make your choice.
The next step, irrespective of whether you intend to buy or hire the franking machine, is to find the best vendors in your region. The best place to find this information would be on the internet. However, do not settle for the first company that you come across. Instead make a list of the prominent vendors in your region and visit each of their websites before making your choice. Find out more about the reputation of the company, the number of years they have been in this business and their products. It also important to make sure that the company has been approved by the Royal Mail Service to rent or sell the mailing machine.
Once you have completed this, the next step is to shortlist the names of the vendors from the list you have made by looking into the services and support they offer. You should ensure that the vendor from whom you buy the mailing machine provides maintenance support free of charge at least for a particular period of time. You can learn more about the efficiency of service by reading through the reviews and testimonials of the vendors before you buy the franking machine from them. After you have shortlisted the names, finally send out a request for quotations from each of the vendors. Doing comparison shopping will help you save money without having to compromise on your requirements. Once you receive the quotes, compare the benefits and services, in addition to the price being quoted before making your choice.